Project Planner

POSITION JOB DESCRIPTION 

The Project Planner will be responsible for planning and scheduling project workloads. Gather and  analyse information to prepare status reports. Ensures that assignment and scheduling of work follow company  policy.  Documents work  orders  and   projects and   closes  them   in scheduling systems. Maintain schedules and keep  project resources on track, provide regular project  updates to  project  Manager/others, and  maintain  contact with  staff  to  monitor  job progress. The  planner’s mission is to  draw  up  a  schedule of interventions / work activities according to the needs of the project scope & deliverables. This schedule will be presented as appropriate  to  the   job  requirement  (i.e.  Daily)  and   have   clear  dates  of  execution  and deadlines (i.e. Start/Finish).

Main Responsibilities

• Work closely with Project/Site Manager to develop and  maintain detailed resource load schedules using MS Project or Primavera, breaking down complex activities into manageable tasks with clear dependencies, resource allocations, and  timelines.
• Allocate necessary personnel, equipment, and  materials to project activities based on the schedule and project requirements using CMMS/SAP.
• Integrate  multiple  schedules  into  a master project  schedule,  base line,  status and measurement baseline.
• Develop  and  maintain  summary level  schedule  reports: Gantt,  milestone  charts, and other  tools used to support critical path  analysis, near-term tasks work, priority-based resource allocations, performance variances, and  support cost/schedule integration
• Gather  and   analyze   information   to  prepare  reports  on   the   progress  of  projects.
• Frequent on-site visits to review activity progress required
• Support the project management team  in the planning, tracking, analysis, and reporting of projects, including dashboard maintenance
• Work in collaboration with project management team  to drive consistency of the project scheduling approach to facilitate accuracy in project execution and reporting.
• Attend project meetings and discussions with the PMT and external clients
• Maintain accurate records/paperwork
• Combine  the  work  activities  sequencing  as per  Site  Manager request  to  deliver  the scope
• Ensure manpower resources are planned effectively as per job schedule
• Record “Standby” or down time by logging the information given by supervisor
• Produce the daily and weekly reports for clients and  the management as appropriate
• Produce progress curves “S curve” production progress.
• Client progress requirements shall be understood
• Identify Progress Backlogs, Critical Paths, Warnings and  improvements
•  Responsible   for  the   control   and   monitoring   of  project   total   expenditure   including verifying  and   checking  invoices  to  be   charged  to  each  project  and   claims  from suppliers,  vendors  and   subcontractors  to  ensure  that  all  project  expenditures  are justified, captured and properly recorded.
•  Prepare monthly  project  cost control  report  for the  monitoring  of the  project  activities daily  and   register  all  downtime,  demobilizations,  claims,  consumptions  and   project related  issues related to  the  project  promptly to  the  project manager, Finance and management, to ensure that expenditures are kept within the project budget.
•  Undertake any other ad-hoc duties as required by management.
• Maintains  environmental,  health  and  safety  policies  and  program in  line  with  Altrad goals

HSE RESPONSIBILITIES

•  Actively participate in HSE activities, including toolbox meetings and  HSE meetings.
• Respect the Altrad Life Saving Actions.
• Proactively Identify hazards and assess risks related to operations activities.
• Involved   in   the   identification   of  environmental   aspects  and   impact,   including   the consideration of environmental impact as regards operations.
• Identify and  notify HSE  manager of any  legal  or other  requirements, including update of applicable registers.
• Ensure the establishment of QHSE  objectives each year.
• Complies with all  health,  safety environmental  as well as legal requirements to which company subscribes.
•  Assisting   in   execution   of   the   contract  in   a   safe,   healthy   and   environmentally responsible manner

QMS RESPONSIBILITIES

• Actively take part in QMS activities and processes
• Ensure Quality Objectives are set, tracked and monitored accordingly
• Complies with company quality policy as well as regulatory and legal requirements to which company subscribes to
• Ensure risks and opportunities are identified and established
• Ensure Stakeholder’s Matrix are established
• QMS conformance, risk-based thinking and customer focus promotion
•  Ensure proper management and control through process and procedures

Essential Skills

• Fluent in oral and  written communication
• Good presentation skills
• Good knowledge of Microsoft word and PowerPoint, Excel.
• Good experience in Project management tools, Microsoft project /primavera
• Familiarity with business and financial principles
• Leadership ability

PERSON SPECIFICATION

Education and Training

•  BSc  Degree in  Engineering,  Finance or Social  Sciences with  specialization  in Project
• Management or Cost Control related training.
•  Technically  strong  in  project  estimation,  cost  planning,  scheduling,  reporting,  and Strong  understanding of offshore project execution phases, construction methods, and relevant engineering disciplines
•  Advanced knowledge  in  the  use of CMMS Project,  Primavera  Scheduling  and  SAP
• software is mandatory.
• Strong  analytical and problem-solving skills, Mature,  proactive & resourceful
• Independent worker who is able to work well with others with minimal supervision

Work Experience

• Min 5 years relevant  experience  and  similar  capacity  in  project  planning  and  project cost control preferably in Offshore Construction/EPCIC Industry, painting, insulation, fabrication/construction or oil and gas industry.

Competence and Interpersonal skills

• Ability to draw sound inferences from the information available; makes use of logic and creates/contributes to imaginative solutions.
• Co-operate and  work well with others in the  pursuit of team  goals, sharing information and  supporting others.
• Communicates  orally  in  a  clear,  fluent,  concise  and   appropriate  way,  which  holds people’s attention on both  groups and  in one-to-one situations, encouraging feedback as appropriate.
• Produces written communications (electronic or other  methods) which are  clear, fluent and  concise, accessible and  jargon free and  ensures information is available to others in an appropriate and accessible format.

Professional Skills

• Has  sufficient   knowledge   of  broader  context   in   which   own   professional/technical function is applied to perform effectively in own job area.
• Engages in  continuous  development  activities,  thus responding  to constant changes caused  by   internal  and   external   factors;  meets  the   standards  of   the   relevant professional institutes in planning and project control.